Van Ministry

Through the grace of God and the guidance of the Holy Spirit, First Presbyterian Church of Santa Barbara strives to be active in our changing world by ministering to all God’s people. In our Van Ministries our goal is to have a safe and a positive experience for all participants, drivers, and “Shotguns,” and to experience God’s love.

Geri Willoughby, Van Coordinator

Opportunities for Service in Our Van Ministries

chariotThe Primary Van Ministry is dedicated to transporting to and from church and other activities of the church people who would otherwise be unable to have fellowship and attend the activities and worship services of our church.

Van Use Policy

Usage of the Church-owned vans for any purpose shall be in compliance with church policies and procedures prescribed by the Session, the insurance carrier and shall include the following:

  • The Business Administrator shall be responsible for the maintenance, scheduling and usage of the vans. In her/his absence, a person designated by the Business Administrator shall perform such functions.
  • Each driver of the vans shall have a valid California driver’s license, preferably be 25-70 years of age, have a clean driving record, be a safe driver, and agree to be included in the EPN, the Employer Pull Notice Program
  • Requests for use of the vans shall be written into the log kept by the Church Receptionist at least one week in advance of the date needed. Be sure to write down who the driver will be.
  • A record of each approved request shall be posted in advance on the calendar handled by the Church Receptionist at the Front Desk.
  • The driver will fill out and sign the prescribed form for each van trip.
  • The driver and/or shotgun are responsible to make sure every passenger puts on their seat belt whenever the van is in motion.
  • At least one responsible adult, in addition to the approved driver, shall accompany each trip with a youth group.
  • There should be a minimum of four persons, excluding the driver, on any out-of-town trip using the small vans and a minimum of ten persons, excluding the driver, using the large van. “Out-of-town trip” is defined as a trip outside the Greater Santa Barbara area of Santa Barbara, Goleta, Montecito and Carpinteria.
  • A list of ALL participants, including the driver and shotgun, including phone numbers, shall be left at the church in advance of an out-of-town trip.
  • The church vans shall be made available for use in all possible appropriate ways in the event of a community disaster such as a fire or an earthquake.
  • For insurance reasons, church vans are not to be used by other groups. The one exception would be when we have agreed to provide transportation for an outside group using our facilities for a First Presbyterian Church sponsored event or purpose, using one of our church drivers.

Sunday Worship – Each Sunday

Chariot of Friends – Second Wednesday of each month, Sept. through May.

Youth field trips for the Early Childhood Center.

Presbycamp trips during the summer program.

High School and Junior High School group trips during the school year and summer.

Other events of our church as called upon, i.e. mission trips, special programs, etc.

How You Can Help:

It is not necessary to sign up for all events, but sign up and participate as your interest and your availability allow. The more drivers and shotguns we have the more blessings abound!

How to Become a Driver:

Through the grace of God and the guidance of the Holy Spirit, First Presbyterian Church of Santa Barbara strives to be active in our changing world by ministering to all God’s people.

Duties:

  • Have a valid class B driver’s license and health certificate to drive any vehicle over ten (10) passengers. Have clearance with the church business administrator as to eligibility and insurance. Drivers will be on the pull notice program and will be randomly tested for drug and alcohol use while on duty. OR
  • Have a valid class C driver’s license to drive the smaller vans: nine passengers plus the driver. Drivers will be on the pull notice program and have clearance by the church administer and be on the church insurance.
  • There is a van calendar which is used for the scheduling of the vans at the front receptionist’s (Juleine’s) desk. Requests for use of the vans shall be made in writing to Juleine at least one week in advance of the date needed.
  • Sunday drivers schedule is in the workroom near the phone where ‘Van Drivers’ and ‘Shotguns’ sign up for picking up people for Sunday worship services is hanging on the wall. If you find it is necessary to change the date you have signed up for, please exchange or make arrangements for another person to cover your date.
  • Assist in the listening of telephone messages and planning the routing. We meet in the workroom about twenty to thirty minutes before departure time. There is also a van drawer where the keys, notes, maps and miscellaneous items are kept. The number for retrieving the telephone messages from the workroom phone is also kept in this drawer.
  • Check out the church vehicle and fill out the “Daily Condition of Van” log as provided on the small clipboard if the trip is less than one hundred (100) miles (one way) of the church. If driving any van more than one hundred miles (one way), fill out the log book that is in the closed clip board. (This is required by the Highway Patrol.) These completed forms are to be turned into the Business Administrator at the end of each trip. Please note on these forms any incident or malfunction of the vehicle.
  • Place the mobile phone in phone charger at beginning of each trip. The phone is to be kept in the church vehicle along with the charger.
  • Direct the ‘Shotgun’ or if it is safe for you, the driver (ONLY when not driving), to make phone calls to the prospective passengers upon the approximate time of arrival of the van. This sometimes requires teamwork to keep the schedule timely. Safety of the use of phones is of primary importance. NEVER USE A PHONE WHILE YOU ARE DRIVING.
  • All passengers must have seatbelts properly fastened. Each van does have an extension seatbelt if one should be needed, kept in the engine cover cubby hole.
  • If there is an emergency, please take appropriate action. Emergency contact numbers are attached on the smaller clipboard under the check-out forms.

Our goal is to have a safe and a positive experience for all participants, drivers, and “Shotguns,” and to experience God’s love in this Van Ministry. Thank you for your assistance in this unique and rewarding ministry team of our church family.

How to Become a “Shotgun”

Through the grace of God and the guidance of the Holy Spirit, First Presbyterian Church of Santa Barbara strives to be active in our changing world by ministering to all God’s people

Duties of “Shotguns”:

  • There is a signup sheet near the van calendar and next to the phone in the workroom where ‘Shotguns’ and ‘Van Drivers’ sign up for the use of van use and scheduling of drivers and shotguns. If you find it is necessary to change the date you have signed up for, please exchange or make arrangements to have the date you signed up for covered by another person.
  • Assist in the listening of telephone messages and planning the routing. We meet in the workroom about twenty to thirty minutes before departure time. There is also a van drawer where the keys, notes, maps and miscellaneous items are kept. The number for retrieving the telephone messages from the workroom phone is also kept in this drawer.
  • Under the direction of the driver, prepare and check out the church vehicles. They are to be checked out each trip.
  • Assist the driver by making phone calls to the prospective passengers about the approximate time of arrival of the van. This sometimes requires teamwork to keep the schedule timely. Safety use of phones is to be observed at all times. There are no cell phones in the vans, so we must have at least one cell phone in each van to make timely calls and to keep each van informed for changes and updates of passengers.
  • Help the driver with the wheelchair passengers to enter and have wheelchair brake on, lock down the wheelchair with a 4 point anchor, and passenger strapped in properly. Also help with their departure of the van on the lift.
  • Help to secure all walkers for the safety of all passengers
  • Assist each passenger on and off the vehicle. This is for the safety of each passenger upon entering and exiting the vehicle. You may need to assist the person to or from their respective door.
  • Assist in making sure all passengers use seatbelts properly and fastened. All passengers are required to use seatbelts. Each van does have an extension seatbelt if one is needed.
  • Offer candy to the passengers.
  • Assist in any emergency as the Drivers and Shotguns are responsible for the safety of all the participants.

Our goal is to have a safe and positive experience for all participants, drivers, and ‘Shotguns’, and to experience God’s love in this Van Ministry.

Thank you for you assistance in this unique and rewarding ministry team of our church family.